Make every first day feel special
QR-powered welcome portals that give new employees everything they need before they even sit down. Personalised, branded, and ready in minutes.
Onboarding in 3 steps
Set up once, welcome every new hire with a personalised experience
1. Create QR codes
Generate unique QR codes for each new hire. Print them as stickers for laptops, welcome packs, or desk cards.
2. Add your content
Upload documents, add key contacts, training links, and onboarding checklists. Customise per role or department.
3. They scan, you relax
New hires scan the code on their phone and instantly see a branded, personalised welcome page with everything they need.
Everything you need
Built for HR teams, office managers, and anyone who wants day one to go smoothly
Personalised welcome pages
Greet every new starter by name with role-specific content and your company branding.
Key contacts
Clickable email and phone links so new hires can reach their manager, buddy, or IT support instantly.
Scan analytics
See when QR codes are scanned, track engagement, and export data. Know who's onboarded.
Onboarding checklists
Interactive to-do lists new hires tick off as they complete tasks. Track completion from your dashboard.
Documents & resources
Upload handbooks, policies, and training materials. Add links to tools, portals, and guides.
Secure & compliant
Email verification, two-factor authentication, QR expiration, and team-based access controls.
The employee journey
From QR code to fully onboarded — see how Warmer Welcomes guides new starters through their first day
QR code on their device
A branded QR sticker is placed on the new hire's laptop, desk card, or welcome pack before they arrive.
New starter scans with their phone
On day one, they scan the code with their phone camera — no app needed. Their personalised welcome page opens instantly.
Guided setup with checklists
Interactive checklists walk them through device setup, account creation, and first-day tasks. Progress is tracked in real-time.
Completion email arrives
Once the checklist is done, a follow-up email lands in their newly set up inbox with a link to continue onboarding on their laptop.
Continue on their laptop
They click through to HR policies, team info, training resources, and everything else — now from their primary device.
Fully onboarded
All checklists complete, all documents reviewed, all contacts saved. They're ready to hit the ground running.
Why teams choose Warmer Welcomes
2 minutes
Average setup time per QR code
100%
Mobile-friendly, no app download needed
Free
To get started, with plans that scale
Ready to make day one unforgettable?
Sign up free and create your first welcome portal in minutes. No credit card required.
Get Started Free